E-Invoicing Poland

Indicom's service for Polish e-bills

Electronic Invoicing in Poland is part of the broader context of the European Union countries’ adherence to the introduction of e-invoices.

The obligation to invoice B2Band B2G is provided for in the2026 in two tranches: from 1st February for companies with a turnover of more than 200M GNP, from1st April for all the others. The obligation to issue an invoice, according to the provisions of the legislation, provides for the passage through theplatform KSeF and the use of the pathFA(3),XML-based solution.

There is no obligation to have an electronic signature while digital storage in accordance with the law is provided for 5 years.

IDC – Indicom Document Care, thanks to its experience with Italian e-invoices, is the expert and reliable provider for the management of Polish e-invoicing. Thanks to our know-how, technological solutions and our network of partners, we are able to offer a complete proposal that covers all phases of the e-invoicing process.

For more information, visit The Invoicing Hub website.

E-invoicing Poland: the service

The service offered in the context of e-invoicing will provide our customers with the necessary tools to send us documents, including a specific portal for individual countries within which it will be possible to fill in the invoice fields, upload the documents and subsequently receive and consult the various documents sent and received.
Indicom will also take care of the validation of active invoices with respect to specific regulations, the sending of documents to the Exchange Systems of the various countries and the storage in accordance with regulations.
During the first half of 2024, a plan is also planned to release several additional features in the field of supplier invoice management, which will allow customers to:

Consult Supplier Invoices, Orders and Delivery Notes on the portal, creating virtual dossiers

Perform manual or automatic reconciliation between these documents to check for errors

Use a work-flow for both error-free and anomaly invoices

Allow access to your suppliers to check the status of your invoices.

Why rely on the outsourced e-invoicing service in Poland?

Single point of contact

Standard management and single supplier with
which to interface.

Regulatory compliance

Full compliance with the regulations currently in force.

Scalability

Scalability and reproducibility of the international
e-invoicing model across multiple countries.

Improved relationships

Improvement of relations with Customers and Suppliers.