Portugal e-Invoicing

Indicom's service for Portuguese e-invoices

Electronic Invoicing in Portugal is part of the broader global context of countries’ adherence to the introduction of e-invoices.

The electronic invoicing obligation was established in 2019 for B2G for companies with more than 250 employees and a turnover of over 50 million euros, to be followed by small and medium-sized enterprises from 1st January 2025. There is a central platform, the FE-AP, but not all entities are present there and invoice exchanges are also allowed through other channels such as e-mail. As for the allowed formats, however, they are based on XML: UBL 2.1 “CIUS-PT” and CEFACT “CIUS-PT”.

As far as B2B is concerned, however, there is no obligation but voluntary adherence using one of the following formats: paper, PDF and EDI. The peculiarity lies in the fact that the first two must have a specific accompanying QR code and, as of January 1, 2026, a qualified electronic signature. In addition, both B2b and B2g are stored for 10 years.

IDC – Indicom Document Care, thanks to its experience with Italian e-invoices, is the expert and reliable provider for the management of Portuguese electronic invoicing. Thanks to our know-how, technological solutions and our network of partners, we are able to offer a complete proposal that covers all phases of the e-invoicing process.

For more information, visit the website of: The Invoicing Hub.

Portugal e-invoicing: the service

The service offered in the context of e-invoicing will provide our customers with the necessary tools to send us documents, including a specific portal for individual countries within which it will be possible to fill in the invoice fields, upload the documents and subsequently receive and consult the various documents sent and received.
Indicom will also take care of the validation of active invoices with respect to specific regulations, the sending of documents to the Exchange Systems of the various countries and the storage in accordance with regulations.
During the first half of 2025, a plan is also planned to release several additional features in the field of supplier invoice management, which will allow customers to:

Consult Supplier Invoices, Orders and Delivery Notes on the portal, creating virtual dossiers

Perform manual or automatic reconciliation between these documents to check for errors

Use a work-flow for both error-free and anomaly invoices

Allow access to your suppliers to check the status of your invoices

Why rely on the outsourced e-invoicing service in Portugal?

Single point of contact

Standard management and single supplier with which to interface.

Regulatory compliance

Full compliance with the regulations currently in force.

Scalability

Scalability and reproducibility of the international e-invoicing
model across multiple countries.

Improved relationships

Improvement of relations with Customers and Suppliers.